Bulk Campaigns
Send beautiful newsletters and announcements to lakhs of parents, students and alumni — with segmentation and A/B testing.
Email Automation · Campaigns · Drips
Emails That
Emails That
Convert. Not Just Land.
Rich, beautiful email campaigns — newsletters, drip sequences, transactional emails and fee receipts. Built for schools, colleges and coaching institutes. 99% deliverability, zero spam folder.
- Drag-drop builder
- Rich media templates
- Smart segmentation
48% Open Rate
Above industry avg
+ 2,418 Clicks
This campaign
99% Deliverability
SPF/DKIM/DMARC
mail.google.com/inbox
HB
HelloBotz Admissions
admissions@paleturquoise-eagle-534704.hostingersite.com
Hi Rahul,
Your BBA 2025 Admission Guide is here!
Your BBA 2025 Admission Guide is here!
Everything you need — fees, eligibility, curriculum, hostel, scholarship options and placement records. Tap below to explore.
View Fee Structure
Book Counselling
3 YearsDuration
₹45KPer Year
98%Placement
99% deliverability rate
48% avg. open rate
6x ROI vs paid ads
100% brand control
Core Capabilities
Four Ways Email Converts.
Rich media, deep personalization, drip intelligence and enterprise-grade deliverability — all built in.
Drip Sequences
Auto-nurture leads with 7-day, 14-day, 30-day email sequences — mapped to the admission journey and behaviour.
Transactional Email
Fee receipts, exam alerts, attendance notices, result cards — automated and delivered to every inbox reliably.
Advanced Analytics
Track opens, clicks, replies, forwards, unsubscribes and revenue — with per-campaign attribution and cohort analysis.
Campaign Dashboard
Every Campaign. Every Metric. Live.
Launch campaigns, watch opens and clicks in real time, and measure revenue per campaign — without spreadsheets or third-party dashboards.
- Real-time opens, clicks & conversions
- Revenue attribution per campaign
- A/B testing on subject lines & content
- Deep segmentation — course, batch, city, stage
- Best-time delivery per recipient
- Drip + broadcast + transactional in one place
Email Campaigns
Live · This week
Live
Sent
48,420
+22%
Opened
23,186
48%
Clicked
5,804
12%
BBA 2025 Admission Guide
Sent Mon, 9:00 AM · 12,480 recipients
Opened
Q2 Fee Receipt Batch
Transactional · 4,820 emails sent
Sent
Scholarship Alert · Merit
Sent Wed · 6,240 recipients
Opened
MBA Webinar Invite
Scheduled today, 6:00 PM
Scheduled
Ready-Made Templates
Email Templates That Convert.
Beautiful, mobile-responsive templates for every admission & student journey touchpoint.
Welcome Email
Subject: Welcome {name}! Your journey with {institute} starts here 🎓
Thanks for your interest in {course}. Here's what happens next, plus your fee structure and counselling options…
Fee Receipt
Subject: Payment Received — ₹{amount} for {quarter} fee ✓
Hi {parent_name}, we've received ₹{amount} towards {quarter} fee for {student}. Download receipt…
Scholarship Alert
Subject: 🎉 {name}, you're eligible for a {percent}% scholarship!
Based on your academic record, you qualify for a {percent}% scholarship. Apply by {deadline} to lock it in…
Webinar Invite
Subject: You're invited — Free MBA Webinar this Friday!
Join our counsellors for an inside look at MBA admissions, placements and scholarships. Register free…
Fee Reminder
Subject: Reminder: {quarter} fee due on {date} — ₹{amount}
Hi {parent}, this is a gentle reminder that {quarter} fee of ₹{amount} is due on {date}. Pay online…
Newsletter
Subject: {institute} Monthly Digest — Jan 2025
Campus updates, student achievements, upcoming events and admission news — all in one beautiful email…
Email Automations
Ready-Made Email Triggers.
Pre-built automations triggered by enquiries, payments, attendance, exams and student events.
Welcome Sequence
New enquiry → 5-email drip introducing courses, fees, campus and CTAs.
Fee Receipt
Payment received → Instant email with receipt PDF + bank details + portal link.
Fee Reminder
7 days before due → Reminder email + online payment link + EMI info.
Attendance Alert
Repeated absence → Weekly digest email to parents with actionable insights.
Exam & Result
Pre-exam: schedule + admit card. Post: marks summary + portal link.
Counselling Reminder
24h before slot → Reminder with calendar invite + reschedule link.
Scholarship Flow
Student enquires → Email with eligibility calculator + apply link + deadline.
Reengagement
Inactive 30 days → Email with new batch + scholarship + counselling CTA.
Alumni Newsletter
Monthly digest with updates, stories, referrals and giving-back CTAs.
Email Use Cases
Everything You Can Automate.
From welcome sequences to alumni newsletters — every email touchpoint covered.
Welcome Sequences
New enquiry nurture drip
Fee Receipts
Automated payment receipts
Fee Reminders
Due date + payment link
Attendance Digests
Weekly parent summaries
Exam Schedules
Timetable + admit card
Result Publishing
Marks + portal link
Counselling Reminders
Slot confirmations
Scholarship Alerts
Eligibility + apply link
Newsletters
Monthly institutional digest
Webinar Invites
RSVP + calendar add
Document Requests
Auto-request pending files
Alumni Engagement
Updates + referral asks
Referral Programs
Unique links + reward tracking
Feedback Surveys
Post-event feedback forms
Analytics & ROI
Campaign + revenue tracking
Email Funnel
From Inbox to Enrolment.
Every email tracked end-to-end — from delivery to opened to enrolled.
48420
Sent
47936
Delivered
23186
Opened
5804
Clicked
124
Admission
Why Email
The Channel With Real ROI.
Email isn't dying — it's the highest-ROI channel when it's done right with the right tools.
6x
Higher ROI vs paid ads
4B+
Email users globally
100%
Brand ownership & control
Why HelloBotz Email
Education-Tuned. Deliverability-Obsessed.
We didn't adapt a generic email tool. HelloBotz Email is built for education — with templates that match your admission journey, AI-tuned personalization and enterprise-grade deliverability.
- Education-specific templates & flows
- 99% deliverability with SPF/DKIM/DMARC
- AI-tuned subject lines & content
- Deep personalization — course, city, stage
- Unified inbox with WhatsApp, SMS, RCS
- CRM, payment & WhatsApp sync
FAQ
Email — Questions Answered
Will my emails land in spam?
No. We set up SPF, DKIM and DMARC records for your sending domain, warm up the IP and follow best practices — achieving 99% deliverability on average.
Can I use my own domain?
Yes. Send from admissions@yourinstitute.in or any address on your domain. We handle full DNS authentication for you.
What is the difference between promotional and transactional email?
Promotional emails are campaigns and newsletters to opted-in lists. Transactional emails are event-triggered — fee receipts, attendance alerts, exam results — and are always delivered.
Can I run A/B tests?
Yes. A/B test subject lines, content, CTAs and send times — with automatic winner selection based on real engagement data.
What about compliance & unsubscribe?
Every email includes one-click unsubscribe compliant with CAN-SPAM, GDPR and Indian DPDP Act. Suppression lists are managed automatically.
Can I schedule emails?
Yes. Schedule campaigns for any date/time, or use "best-time per recipient" to send when each contact is most likely to open.
Does it integrate with my CRM?
Yes. Contacts, opens, clicks and lead status sync bidirectionally with popular CRMs, Google Sheets or your own API endpoint.
Can I see revenue per campaign?
Yes. Every campaign tracks revenue attributed to it — with per-recipient conversion tracking and multi-touch attribution.
Live in 3–5 days
99% deliverability · Your own domain · Setup in 3–5 days
Ready to Turn Emails Into Enrolments?
See beautiful campaigns, drip sequences and 99% deliverability in action — with a free personalised demo on your own domain.