AI Auto-Reply
Trained on your courses, fees and batches. Answers every enquiry in seconds — 24/7, in Hindi, English or Gujarati.
WhatsApp Business API
Automate Every
Automate Every
WhatsApp Conversation.
Where Indian students ask, they decide. Automate enquiries, follow-ups, fee reminders and batch broadcasts on the channel they check every single day.
- Official Business API
- Green tick eligible
- Broadcast & drip
New Lead
Reply in 5 seconds
Read Receipts
98% seen
Broadcast
1,240 sent
HB
HelloBotz Admissions
online
Hi! 👋 BBA 2025 admissions ke baare me jankari chahiye.
10:24 AM
Hello Rahul! 👋 BBA admissions open hain. Fees ₹45,000/year se shuru — EMI available hai. Eligibility ya counselling session me help chahiye?
10:24 AM ✓✓
Fees bata do aur counselling book karna hai
10:25 AM
📄 BBA Fee Structure 2025 attached. Tomorrow 4 PM counselling slot available hai — confirm kar du?
10:25 AM ✓✓
98% message open rate
5sec avg. AI response
3x higher engagement
24/7 always-on
Core Capabilities
Four Things WhatsApp Does Best.
Built on the official WhatsApp Business API — compliant, scalable and education-ready.
Broadcast Campaigns
Send batch announcements, scholarship updates and exam notices to thousands of students — with read & reply analytics.
Smart Follow-ups
Automated drip sequences nurture cold leads and revive inactive prospects — automatically, without a finger lifting.
Team Inbox
All WhatsApp chats flow into one inbox. Assign, tag and hand over to counsellors with full chat history.
Broadcast & Drip
Reach Thousands. Instantly.
Batch announcements, fee reminders, exam notices, scholarship alerts — broadcast to segmented student groups with full analytics on opens, reads and replies.
- Segment by course, batch, city or stage
- Rich media — images, PDFs, videos
- Scheduled & best-time delivery
- Read receipts & reply tracking
- Templates pre-approved for scale
- GDPR / DLT compliant
Active Campaigns
This week · 4 running
Live
New BBA Batch Announcement
Sent Mon, 10:00 AM · Course-filtered
1,240 sent
98% read
184 replied
Fee Reminder — Q2 Instalment
Scheduled today, 4:00 PM · Due list
480 targeted
Pending
Auto-link
Scholarship Alert · Merit
Sent Wed · 12th ≥ 85%
620 sent
96% read
92 applied
Free Webinar Invite
Scheduled Fri, 11:00 AM · 340 registrations
340 invited
Ready
Auto-reminder
Education Templates
Ready-Made WhatsApp Templates.
Pre-approved templates for every admission and student journey touchpoint.
Welcome Enquiry
Hi {{name}}! 👋 Thank you for your interest in {{course}}. Our counsellor will connect with you shortly. Meanwhile, would you like the fee structure?10:24 AM ✓✓
Counselling Reminder
Hi {{name}}, this is a reminder — your counselling session is tomorrow at {{time}}. Reply 1 to confirm or 2 to reschedule.4:00 PM ✓✓
Fee Reminder
Hi {{name}}, Q{{quarter}} fee of ₹{{amount}} is due on {{date}}. Pay online securely 👉 {{link}}9:00 AM ✓✓
Scholarship Alert
Congratulations {{name}}! 🎉 You're eligible for a {{percent}}% scholarship based on your academic record. Apply by {{deadline}} to lock it.11:15 AM ✓✓
Attendance Alert
Hi {{parent}}, this is to inform you that {{student}} was absent today. Please reach out to the class teacher if this was unexpected.11:30 AM ✓✓
Result Published
Hi {{name}}, your {{exam}} result is now available. Login to the parent portal to view marks: {{link}}3:45 PM ✓✓
WhatsApp Use Cases
Everything You Can Automate.
From first enquiry to alumni engagement — all on WhatsApp.
Admission Enquiries
Instant AI reply 24/7
Lead Qualification
Auto-ask & score every lead
Counselling Booking
Slots + reminders + reschedule
Demo Class Alerts
Confirm & remind students
Fee Reminders
Due date + payment link
Document Collection
Auto-request pending files
Batch Announcements
Broadcast to segments
Attendance Alerts
Absent → parents instantly
Result Notifications
Publish + portal link
PTM Booking
Parent slot booking
Scholarship Updates
Eligibility & deadlines
Feedback Collection
Rating + testimonial
Event & Webinar
Invite + auto-reminder
Referral Programs
Unique link + reward
Alumni Engagement
Updates & re-engagement
WhatsApp Funnel
From Message to Admission.
Every WhatsApp conversation tracked and converted — stage by stage.
3842
Messages
2486
Engaged
1284
Qualified
462
Counselling
124
Admission
Why WhatsApp
The Channel Students Actually Open.
Email open rates are ~20%. WhatsApp open rates cross 90%. The choice is obvious.
98%
Average message open rate
3 min
Typical reply time to you
4x
Higher engagement than email
Why HelloBotz WhatsApp
Official API. Education-First Flows.
We use the official WhatsApp Business API — not grey-market tools. That means compliance, green-tick eligibility and reliable delivery at scale.
- Official WhatsApp Business API
- Green tick verification eligibility
- Pre-approved education templates
- Hindi, English, Gujarati AI support
- Rich media: images, PDFs, videos, buttons
- CRM & payment gateway integrations
FAQ
WhatsApp — Questions Answered
Is this the official WhatsApp Business API?
Yes. We use the official WhatsApp Business API (Cloud API) — not grey-market tools. This ensures compliance, reliability and green-tick eligibility.
Can I get the green tick on my number?
Yes — green tick verification is supported. Our team guides you through the Meta Business verification process step by step.
What is the pricing for WhatsApp?
Pricing depends on conversation volume and category (marketing, utility, service). Contact us for a segment-specific quote based on your monthly messaging volume.
Do you support broadcast messages?
Yes. Broadcast campaigns to segmented student lists — with read receipts, reply analytics and rich media support.
Can the AI reply in Hindi or Gujarati?
Yes. The AI supports English, Hindi, Gujarati and more — with automatic language detection for each conversation.
Can counsellors take over from AI anytime?
Yes. Every AI conversation can be handed over to a human with one tap, with full chat history and context.
Do you integrate with my CRM?
Yes. We push leads and conversations to popular CRMs, Google Sheets, or your own API endpoint — fully configurable.
Is there a free trial?
Yes. Book a demo and we set up a free trial with your own courses and content so you can see the AI in action.
Live in 3–5 days
Official Business API · Green tick support · Setup in 3–5 days
Ready to Automate WhatsApp for Your Institute?
See the AI reply to real student enquiries, send a broadcast, and route hot leads to counsellors — all in one personalised demo.